Venue Fees, Contracts, and Deposits, Oh My!

Just a few things to keep in mind if you are one of our brides that will be planning a year+ in advance.

If you’re at least that far in advance, anticipate price increases by the time your function occurs. Once you, your fiance and family have made the final choice for your venue, make sure to lock in your fees in a contract, protecting yourself from possible rate increases later. Be sure to ask about every service provided and are clear about all of the extras that can really add up. Facilities may charge you for tables, chairs, linens, plateware and silverware, glassware and additional hours, and bartenders. Don’t be surprised to see tax and service charges in fixed amounts applied to the total bill if the facility provides all-inclusive and catering services. Although it may seem redundant to include the phrase “tax and service charges are additional” in each entry, we find that most people forget that 20%–28% will be applied to the food and beverage total. Ouch!

Sometimes (more times than not-actually) a deposit is nonrefundable—a fact you’ll definitely want to know if the deposit is a large percentage of the total bill. And even if it’s refundable, you still need to read the cancellation policy thoroughly before signing. Also make sure you understand the policies which will ensure you get your cleaning and security deposit returned in full and again, get everything in writing!!